Exhibitor & Sponsorship Opportunities, Fall 2023

NYSANA's Fall Educational Meeting is in White Plains, New York Sept. 29-Oct. 1, 2023.
This meeting will be both virtual and in-person. We expect attendance of 200 - 250 professionals.


 Booth Hours for Fall 2023 - Saturday only
Cocktail Hour (Gold Exhibitors): Friday, Sept 29 - 6:30 p.m. - 7:30 p.m.
Booth Hours (All Exhibitors): Saturday, Sept. 30 - 7:00 a.m. - 4:00 p.m.

New for Fall 2023
We heard you! Gold-level exhibitors receive two (2) tickets to Friday's Welcome cocktail reception, being held in the Sonesta's Mix restaurant, on Friday evening. Arrive early to set up your booth, then head over to the reception to mingle with attendees over cocktails.

Location & Accommodations

Sonesta Downtown White Plains
66 Hale Avenue
White Plains, New York

Select this link to reserve your sleeping room
or call 1-800-SONESTA (766-3728)

Sponsorship Tiers & Pricing - Fall 2023

Sponsorship opportunities are listed below and range in price from $1400 to $6000. All sponsor levels include an exhibit table as well as a virtual booth on the NYSANA app. Read on for more information or click here to register now.

  • Exclusive Reception $6000 (sold)
  • Lunch $4000
  • Mobile Game $2500
  • Lanyards: $2500
  • Conference Bag $2500
  • Break $2500
  • Exhibitor (in-person and virtual booth) $1400 - $1800

Exhibitor Registration


Reception Sponsor (1 available, exclusive) - $6000 (sold)

  • Exclusive reception on Saturday evening for all attendees, arranged by NYSANA for your group. Final food and beverage package will depend on expected attendance. Reception location TBD.
  • Four (4) invitations to Friday’s cocktail reception
  • Exposure to all members through email invitation to all NYSANA members, two months prior to the event
  • Premium Virtual booth
  • Additional game questions to drive traffic to the vent and booth
  • Welcome Bag insert
  • All benefits of the Gold Package (see below)

Luncheon Sponsor (1 available, exclusive) - $4000

  • Sponsorship of buffet lunch on Saturday
    • Company name & logo displayed on lunch tables
    • Announcement via mobile app
    • Up to 2-minute corporate video/commercial broadcast to general session
  • Four (4) invitations to Friday's cocktail reception
  • Premium Virtual booth
  • Includes all benefits of Gold Package

Lanyard Sponsor or Welcome Bag Sponsor - $2500 per item

  • Company Logo displayed on outside of Attendee Welcome Bag or event Lanyards
    • Shoppers bag or lanyard featuring your company name or logo. Shoppers bag to also include event logo
    • Welcome Bag insert
  • Includes all benefits of Gold Package

Mobile Game Sponsor (1 available, exclusive) - $2500 per item

  • Exclusive Sponsorship of the Fall Game challenge, available through the mobile app
    • Company representative welcome address from the General Session podium on Friday evening, announcing the game and available prizes
    • Total prize value is arranged by NYSANA and is at least $1000 (included in sponsorship)
    • Game title to include the sponsor name, i.e., "The XYZ Company Fall Challenge"
    • Recognition via game reminders and leader-board announcement via mobile
  • Exposure to all members via email to all NYSANA membership two months prior to event, announcing the game and encouraging registration
  • Premium Virtual booth
  • Additional Game question
  • Game challenge questions drive booth traffic
  • Includes all benefits of Gold Package

Morning Break or Healthy Snack Sponsor - $2500 per item

  • Sponsor a memorable, themed break or snack
    • Company name & logo displayed on break table along with other giveaways if you choose to offer
    • Announcement via mobile app
    • Up to 2-minute corporate video/commercial broadcast to general session, immediately prior to and following sponsored break
  • Includes all benefits of Gold Package

Gold Package with In-person & Virtual Exhibit Table, Access to Attendee List & 2 Reception Tickets  - $1800

  • Access to the Fall Meeting Attendee Contact List (for attendees who opt-in only)
  • Two (2) invitations to Friday's cocktail reception
  • Logo on Homepage of the NYSANA website
    • Linked to your company website 
  • Includes all benefits of Base Package

Base Package: Exhibit Table and Virtual Booth - $1400

  • Virtual Booth and In-person Exhibit Table
    • In-person table
      • Sponsor tables in high-traffic cocktail reception, break and luncheon areas
      • Six-foot rectangular table with linen
      • Booth size in approximately 10'x10'. Electrical outlets must be requested in advance, and will be provided based on availability ($100)
      • Breakfast and lunch included for up to 2 exhibitor per table. Please provide names in advance
    • Virtual booth on mobile app (learn more about virtual booths here)
      • Medium-sized interactive virtual booth cover with company logo
      • Booth content provided by sponsor may include company videos, logos, photos, PDF docs, job listings, website url, company description, and up to five (5) external links (social media or additional website. etc)
      • One Game Challenge question to send attendees straight to your virtual booth
    (for your virtual booth, please provide us with the electronic promotional assets that you would like to share with attendees, such as PDFs, videos, Facebook pages, websites, etc., using this form)

Booth Enhancements/Add-ons (available to all exhibitors)

  • Welcome Bag insert  |  $200
    • Add brochures or logo items to our welcome bag. Items must be shipped to White Plains prior to the meeting to be included.

Job Postings

Looking to recruit in New York State? Visit the NYSANA Career Center to post a job. We also offer job flash emails to get your job listing to our more than 1900 professional members.

Newsletter Sponsorship | $250

Sponsor our monthly newsletter! You will receive a space in the newsletter for a small amount of text, your logo and a link of your choice.